Republic of Poland

University of Environmental and Life Sciences current information: new work organisation

May 19, 2020

Work organisation

Between 18th May and 24th May, despite the Government’s repeal of temporary limitation related to University’s activity, the University maintains its employees’ remote work (except for the employees necessary to provide the continuity of University’s functioning).

Starting from 25th May new work organisation rules will apply.

  • Work related to administration, research and organisation in all University units (administrations, institutes, departments, dean’s offices, centres, experiment stations) will be planned by the coordinators of the aforementioned units in a way to provide their functioning within the determined work time: beginning between 7 and 8 am, ending between 3 and 4 pm (8 working hours).

  • On May 25, the system for registering the entries and exits of non-academic employees will be restarted, by means of the Electronic Employee Cards and the Working Time Registration Readers.

  • Remote work of some employees will still be possible - the heads of the units will then assign specific tasks to non-academic staff, and transfer the weekly plans of the performance of such staff, including the settlement of their working hours per week - to the Human Resources and Payroll Department and to the relevant Vice-Rector, Chancellor, or – in the case of units directly subordinate to him – the Rector.

  • The managers of the units where classes with personal participation of students are planned, will organise the work of the unit on the relevant teaching days with a minimum presence of staff that is not directly involved in the classes.

  • When organising the work of the University units, unit managers continue to take into account all the precautions against the spread of COVID-19 and ensure that the number of people in each room is minimised.

Modifications introduced by Rector’s circular letter No. 11/2020.

Didactics

As regards didactics, the following changes shall be made from 25 May:

  • conducting classes for students of the last years of master and undergraduate studies in accordance with the decisions of deans and heads of units,

  • conducting classes, which could not be carried out remotely, in all years of studies in accordance with the decisions of deans and heads of units,

  • conducting doctoral classes which could not be carried out remotely,

  • extension of classes until 23 June (one week) for conducting classes, which could not be carried out remotely; the classes realized remotely end on 16 June,

  • extension of the session until the deadline of June 24 to July 7 or July 15 (instead of 17.06-30.06),

  • classes, which have hitherto been conducted remotely (lectures, seminars, classes) shall continue to be conducted in this form, except for the classes that have to be conducted in laboratories or in the field,

  • it is necessary to draw up a new weekly schedule for students who have to return to the University to complete classes which can’t be taken online,

  • it is recommended that days when classes are taught in the University buildings (didactic days) and days when classes are taught online be designated. The days when the classes are taught within the University premises should vary for each of the faculties, degree courses or years to limit the number of students staying at the same time in a University building. The Deans have a key role in this task.

  • it is recommended that the number of students in a group be reduced to 10 people or less if the laboratory fails to provide adequate space, including a 1.5-metre distance between people,

  • a hybrid system should be introduced to limit the number of additional didactic classes i.e. an online introduction for a large number of groups and practical classes for a small number of students.

Safety principles

While working and teaching at the university:

  • first of all, recommendations and procedures announced by the Chief Sanitary Inspector regarding laboratory and clinical classes must be adopted,

  • face masks must be worn by the employees and the students in all university facilities,

  • while organising work the physical contact between the employees must be limited as much as possible; it is recommended to use all technical possibilities to improve the circulation of documents, applications, petitions, contracts, etc., confirming their authenticity and the identity of their authors without the need for physical contact between the persons concerned,

  • the number of people using common areas at the same time (e.g. social rooms) should be limited,

  • the employees must be provided with disinfectants and disposable gloves,

  • in the case of employees who attend to students (e.g. in dean's offices), protective covers of plexiglass should be fitted,

  • it is necessary to ventilate the rooms more often and keep a distance of at least 1.5 m between people.

Detailed arrangements may change depending on the decisions of the central administration.